Terms & Agreements
Terms & Agreements
When you attend or participate in a custom auto show with Heat Wave Inc., there are a number of terms that we abide by. View our terms on this page and feel free to contact us with any questions.
Guidelines for all Heat Wave Shows
Guidelines for all Heat Wave Shows
Children 12 and under are free, when accompanied by an adult.
Outside food and/or drinks are NOT allowed through the Spectator Entrance. Pets are allowed on show grounds, but not inside buildings.
Pets must be on a leash. Owner is responsible for keeping them cool and hydrated.
Tickets are sold at the gate as well as online before the event.
Media pass are required for photo and video publication. Send an email to firstname.lastname@example.org for more information.
Vehicles registered for INSIDE must arrive on Friday by 8pm to be inside. Less than 1/4 tank of gas upon entry and battery must be disconnected until Sunday after the awards presentation.
Golf cars are rented through Kenfield Golf Cars. Reservations can be made by calling 512-258-8515 (Austin event only).
TERMS & AGREEMENTS
“You” and “Your” means any sponsor, vendor, entrant, participant, competitor, or spectator and their respective company, employees directors, agents, assistants, affiliates, and sponsors.
“Us”, “We” and “Our” means Heat Wave Inc. in all forms, and its employees, directors, agents, assistants, affiliates, and sponsors.
Sharing/renting/donating booth space is prohibited. Soliciting of any kind is prohibited, unless permitted through Your purchase of a booth or You have received Our written permission. If You are found doing so, You will be escorted from the premises with NO REFUND.
Liability: You hereby discharge Us from any and all know and unknown damages, lost/stolen/damaged merchandise and or property, injury that may occur to You, losses, claims from any cause whatsoever that You may suffer.
Further, You agree to indemnify Us from all liability resulting from Your conduct or participation at the event.
Damages: Full or partial damage to tents, generators or other property due to Your negligence, or damage to the property because of Your vandalism, malicious mischief or theft shall cause You to be liable for the damages suffered.
We reserve the right to restrict You from any and all Our activities. You are subject to eviction from the premises if We deem Your behavior to be objectionable for any reason. Objections include, but are not limited to: environmental damage You or Your vehicle(s) cause, or when Your appearance, vehicle, property, printed material, or conduct is considered to be unbecoming to the image the show projects.
In the event of Your eviction or restriction, You will not receive a refund. In the event We find it necessary to sue in the court of law in order to enforce collection of moneys stipulated herein or otherwise to enforce the terms of this agreement You agree to pay reasonable attorney fees pursuant to such actions.
Refunds: No refunds shall be issued, except for the following conditions. Sponsorships, booths, and associated fees may be refunded based on cancellation date: 50% refund-90+ Days prior to show date – 25% refund-60-89 Days prior to show date – 0% refund-59 Days or less to show date. Our sole discretion.
Once you have arrived and registered for the show, your vehicle will be classed by our staff and parked in a designated area. Judging is on Saturday and Sunday. If you want your club to park together, you must wait for them all and enter the show area together. We will not save spaces for anyone. If you have 10 or more vehicles and want to reserve an area for your club, please contact our office for more information. Also, we ask that you please do not move your vehicle before 6:00pm or you may risk being disqualified. Best Of awards will be judged on Saturday between 3:00pm and 7:00pm. If you want to be considered for any of these awards, you must not move your vehicle until 7:00pm on Saturday. There will be NO registration on Sunday after 11am. Show entries must be back in the show area no later than 10:00am on Sunday morning to ensure your vehicle is judged and eligible for an award.
Your vehicle will be judged according to specific classes. Please leave the vehicle’s interior, engine, trunk, etc. open and accessible for judging purposes. If a judge is unable to get to a certain area of your vehicle, you will receive 0 points for that area. The judges will not be able to come back to your vehicle later to re-judge an area. 70 points for exterior 65 points for interior 15 points for overall display, workmanship and cleanliness Total of 150 possible points Do not remove any dots, marks or paperwork from your vehicle that are needed for judging purposes. If you have any other issues, you must contact the head judge or classifier before 11:00am on Sunday.
Anyone’s conduct that is threatening or detrimental to the staff, participants, vendors or spectators will result in disqualification and being asked to leave the event. We reserve the right to make changes as necessary. Judging Rules Your vehicle MUST stay parked until 6:00pm on Saturday and until after the awards presentation on Sunday. If you move before then, you are subject to disqualification. Also, if you are not back in the show area by 10:00am on Sunday you risk not being judged and there will be no exceptions if this is the case. Do not remove any papers, stickers or markings from your vehicle that may be needed for the judging process. This could result in improper judging of your vehicle or disqualification. Do not bother the judges while they are judging your vehicle or anyone else. Please park where the parking attendants tell you to park. Doing so will help reduce the wait in line and the problem of over-crowding or running out of space.
This is such a huge event that there is no time for delays or interruptions.
You are welcome to ask questions after the awards presentation. We will be answering questions one at a time in an orderly fashion.
After the event, if you would like a copy of your judging sheet, you must send a self-addressed stamped envelope to Heat Wave Inc., P.O. Box 2177 Pflugerville Texas 78691 or email us at email@example.com. Please include your full name and vehicle entry # in the request.