Registration & Show Info
Registration & Show Info
Registration Info
How To Register:
Register online by clicking the link, By phone call 512-252-0283 or we have a promotions team in your area that you can set up an appointment with for large groups or clubs.
Club Discounts:
Club discounts are available for groups with 10 or more vehicles registering. We must receive all the registrations and payments together. To get your group registered or more details call 512-252-0283.
Wristbands:
You must have your wristbands on at all times all weekend of the event, there will not be any replacement bands given. if your band gets damaged or lost you must purchase another one. The are not to be resold.
Reserved Club Space:
Heat Wave offers clubs and large groups to reserve space in the show area for vehicles that want to park together at some of its shows. An Area will be marked before the show starts and will identify your club or group name. We require that you have a representative at the show grounds early Friday to ensure that only individuals in your group park in their space. We cannot watch every vehicle driving around and where they might think they can park. Once you take possession of your Reserved area it is your responsibility to make sure only your group parks there. If a problem comes up please get with Parking crew or go to the vendor check in and ask us for help. We will be more than happy to assist you in resolving any issues that my come up.
Management may need to adjust your reserved space location without notification if a conflict occurs. Heat Wave and its staff will do everything in their power to make sure you get the space that you are signed up for. One other great advantage of getting reserved space for your group is you can have some impute where you group will be parked and then do not have to come in all at the same time but this is recommended to make this go smoother. Clubs do not have to do this but they will not be able to save space for other members that may arrive later. We also park all show vehicles as they come in and where we say they need to park in order to get the large number of vehicles in quickly. Once the club reserved form is filled out there will be no refunds.
The cost is $200. This is up to 10 vehicles. After 10 it will be $20 per vehicle. All vehicles in the show area including reserved spots must be approved show vehicles and registered. No stock, tow or personal vehicles including trailers bringing items for your spot are allowed to stay in the show area for any reason.
Show Info
Once you have arrived and registered for the show, your vehicle will be classed by our staff and parked in a designated area.
Judging is on Saturday and Sunday.
If you want your club to park together, you must wait for them all and enter the show area together. We will not save spaces for anyone.
If you have 10 or more vehicles and want to reserve an area for your club, please contact our office for more information.
Also, we ask that you please do not move your vehicle before 6:00pm or you may risk being disqualified.
Awards
Best Of awards will be judged on Saturday between 3:00pm and 7:00pm.
If you want to be considered for any of these awards, you must not move your vehicle until 7:00pm on Saturday.
There will be NO registration on Sunday after 11am.
Show entries must be back in the show area no later than 10:00am on Sunday morning to ensure your vehicle is judged and eligible for an award.
Registration Judging Points:
Your vehicle will be judged according to specific classes.
Please leave the vehicle’s interior, engine, trunk, etc. open and accessible for judging purposes.
If a judge is unable to get to a certain area of your vehicle, you will receive 0 points for that area. The judges will not be able to come back to your vehicle later to re-judge an area.
- 95 points for exterior
- 65 points for interior
- 15 points for overall display, workmanship and cleanliness
- Total of 150 possible points
Do not remove any dots, marks or paperwork from your vehicle that are needed for judging purposes.
If you have any other issues, you must contact the head judge or classifier before 11:00am on Sunday.
Conduct
Anyone’s conduct that is threatening or detrimental to the staff, participants, vendors or spectators will result in disqualification and being asked to leave the event.
We reserve the right to make changes as necessary.
Judging Rules
Your vehicle MUST stay parked until 6:00pm on Saturday and until after the awards presentation on Sunday.
If you move before then, you are subject to disqualification.
Also, if you are not back in the show area by 10:00am on Sunday you risk not being judged and there will be no exceptions if this is the case.
Do not remove any papers, stickers or markings from your vehicle that may be needed for the judging process. This could result in improper judging of your vehicle or disqualification.
Do not bother the judges while they are judging your vehicle or anyone else. Please park where the parking attendants tell you to park. Doing so will help reduce the wait in line and the problem of over-crowding or running out of space.
This is such a huge event that there is no time for delays or interruptions.
Judging Results
You are welcome to ask questions after the awards presentation. We will be answering questions one at a time in an orderly fashion.
After the event, if you were not present for the awards presentation there will be a $25 Penalty fee to pickup your award. If you are unable to pickup your award, it may be shipped to you by paying the $25 Penalty fee plus shipping.