Vendor & Sponsor Info
We do NOT accept business or personal checks the weekend of the show under any circumstances.
Custom Sounds & Tint
Texas Heat Wave July 21st -23rd (Austin)
Please contact info@heatwaveshow.com
Booth Space Sizes:
Outdoor Tent Rentals for Weekend
10X10 ……$600.00
10X20 ……$700.00 10×20 $275.00
20X20……..$950.00 20×20 $350.00
20X30……$1050.00 20×30 $400.00
20X40……$1200.00 20×40 $500.00
20X60……$1600.00 20×60 $750.00
20X80……$1800.00 20×80 $1000.00
Larger sizes available if needed
Inside Spaces are Limited – Please call the Office for Pricing (512-252-0283)
Additional $100.00 for end cap booth.
Power not included ($75 Pre-show/$95 at show)
Booth Agreement: 50% of the booth fee and tent rental is required to reserve a space. All fees must be paid in full two weeks prior to the event. Please let us know if additional time is needed. You may send check or money order to: HEAT WAVE, P.O. BOX 2177, PFLUGERVILLE, TX 78691 or call (512) 252-0283 for credit card use. There will be no sharing/renting/donating of booth space to other vendors. There will be no soliciting from any company/individual that did not officially purchase vending space. Any person(s) doing so will be escorted from the premises.
Booth/Sponsor Cancellation: Must be received before 60 days till Show in writing. Your company’s refund would be based on the cancellation date:
50% refund-90+ Days prior to show date
25% refund-60-89 Days prior to show date
0% refund-59 Days or fewer before show date
Our staff will be more than ready to assist you in finding Vendor Check-in so that you may take care of any business that you may have. You must come to Vendor Check-In FIRST so that you can receive your wristband(s). The wristband is your entry into the event and must be worn for the duration. Please be prepared to take care of any outstanding balance at this time.
When you get to Vendor Check-in, you will be given ____ weekend passes. The number of passes you receive is determined by the size of the package you purchased. All persons must have a wristband. Up to five (5) additional wristbands may be purchased at half-price.
Move in Times:
Thursday 12:00 PM – 6:00 PM
Friday 10:00 AM – 7:00 PM
NO MOVE-IN ON SATURDAY.
POWER: There is a $75.00/$150 before the show. Time of show is $95/$175 per plug fee. Bring extension cords as power may be some distance from your booth. Heat Wave, Inc. is not responsible for any power failures, but will do everything possible to restore power to your booth space when a problem arises.
TABLES AND CHAIRS: Tables and chairs are available in limited quantities. There will be a deposit due per table and chair that will be refunded after the tables and chairs have been returned. The deposit applies to all tables & chairs (even if it is stated in your contract that you receive them.) The cost of renting tables or chairs varies so ask about pricing.
Shipping Information: If you plan on shipping freight to the Convention Center, you must fill out a Heat Wave, Inc. shipping form so that we can make sure someone is there to receive and store your shipment. Please try to have it delivered on Thursday, July 29th, if possible.
Freight must be picked up no later than Monday August 2nd.
Heat Wave Inc. # 512-252-0283
SHOW HOURS
Friday 10am-8pm
Saturday 8am-6pm
Sunday 9am-6pm
WRISTBAND SPONSORSHIP $600 NAME SPONSORSHIP $600 SILVER SPONSORSHIP $3500 GOLD SPONSORSHIP $5000 PRESENTING SPONSORSHIP $8000 ADDITIONAL SPONSORSHIP OPPORTUNITIES: ENTERING A VEHICLE If you have a vehicle that is going to be entered into the show, please notify the Heat Wave, Inc. staff in the Vendor Check-In Booth and take the vehicle through the registration and classification procedures by 7:00 PM on Friday. The Vendor area will be shut off to traffic Saturday at 10:00 AM and you will be unable to get the vehicle to your display. After you are classed, let the parking crew know which vendor booth you are going to. If you do not have a colored sticker on your windshield by 5:00 PM Saturday, please notify a Heat Wave Inc. Judge or Staff Member. FOOD AND DRINK Heat Wave, Inc. has all rights to food and drink concessions. Please do not sell any food or drinks at the show without prior approval. All food, drink sampling, or giveaways are prohibited unless there has been written approval from Heat Wave Inc. If you fail to comply you will be asked to leave the show. Personal food and drink items are allowed, no glass containers please. SECURITY: Heat Wave, Inc. will have 24-hr Security on the grounds starting Thursday night through show ending on Sunday. We suggest that all merchandise be put up in a secure and locked place when the show ends each day. The venue is a very large place and we cannot watch all the booths at the same time. If you would like to hire additional Security, please contact our office at 512-252-0283 in advance so we can help you with these arrangements. Heat Wave Inc. is not responsible for any lost or stolen goods or property. Have a great weekend and if there is anything we can do to help make this show more enjoyable or successful, please let us know. All suggestions will be evaluated. Thank you, David MacDonald President
Sponsorship